Following up on the recall of the electoral process started Sunday 10th June, caused by irregularities at the Annual General Meeting of Saturday 9th June, The Oxford University Africa Society is convening an AGM to complete the electoral process. Per the By-Laws, the Secretary-General hereby gives notice of the AGM.
We are calling for nominations for the following five positions on the Committee:
- Vice President
- Social Secretary
The powers, duties and responsibilities of these respective positions are reflected in the Constitution and By-Laws to the Oxford University Africa Society as approved on 20 May 2018. Read more about the roles on our website.
All applicants must:
- be matriculated students at the University of Oxford,
- be registered members of the Africa Society for 2017/2018
- have at least one full academic year remaining in Oxford after Michaelmas 2018/19.
Your email should have the following subject: Afrisoc – Application – [Position].
All applications are due by Wednesday 13 June 2018 at 9 PM.
Applications must include a headshot and a paragraph of not more than 200 words to share with our members.
Applicants who meet the requirements stated above will be subjected to a hustings process at the Annual General Meeting before elections by members of the Society.
The timeline for these elections is so decided:
- Monday 11 June 12 noon - Notice of Annual General Meeting for Elections only
- Monday 11 June 12 noon - Call for applications
- Wednesday 13 June 9 PM - Applications deadline for Committee positions
- Thursday 14 June 9 AM - Announcement of applicants
- Sunday 17 June 4 PM - Elections
Please note that the elections will occur during the meeting by secret ballot. Assuming that more than 20 members are in attendance, no recourse will be had to the online voting process.
Description of Committee Positions
The President’s powers, duties and responsibilities shall be to: represent the Society on internal structures and committees of University of Oxford as well as external bodies associated with Oxford Africa Society; lead the Committee in close liaison with the Vice President; make ad-hoc decisions on day-to-day activities of the Society in consultation with the Vice President; issue invitations to guests visiting the Society in Oxford; approve all documents and motions proposed for Society Meetings; and oversee the organisation of the Annual Oxford Africa Conference.
The Vice President's powers, duties and responsibilities shall be to support the President in the day-to-day running of the Society; supervise at least two committee members; manage, strengthen and broaden the Society partnerships/relations within and outside Oxford.
The General Secretary’s powers, duties and responsibilities are outlined in section 21 of the Constitution and include, amongst others, maintaining a register of the members of the Society, which shall be available for inspection by the Proctors on request; organising and give notice of meetings of the members and the Committee; draw up the agenda for and the minutes of those meetings; and preparing the weekly Society newsletters.
The Treasurer’s powers, duties and responsibilities are outlined in section 22 of the Constitution and include: keeping a proper record of the Society’s financial transactions in accordance with current accepted accounting rules and practices; develop and implement control procedures to minimise the risk of financial exposure; ensure that bills are paid and cash is banked in accordance with the procedures developed; prepare an annual budget for the Society, and regularly inform the Committee of progress against that budget; lead fundraising efforts of the Society and manage relationships with sponsors.
The Social Secretary’s powers, duties and responsibilities shall include: Managing the social agenda of the Society which includes the discussion, planning and execution of social and intellectual events; Considering the integration and accommodation of all members of the Society all parts of the African continent in the planning of the events;giving an account to the Members of the events held during the year at the annual general meeting; if necessary, leading the appointment of an assistant social secretary to aid in the execution of the duties and responsibilities.
For the full list of duties, powers and responsibilities, please refer to the Oxford University Africa Society Standard Constitution and its By-Laws available here.
Thank you for your patience in this process.